Conference Proceedings & Book Authors

 

Code of Ethics

About European Publisher Books


European Publisher Books cover a broad range of scientific interests that encompass the Social and Behavioral Sciences. These topics include but are not limited to Information and Communications Technologies; Computers and Technology; Business, Finance and Economics; Education; Health; Physical and Life Sciences; Sociology; Psychology; Music Studies; Leadership Studies; Art Studies; Legal Studies; Historical and Civilizational Studies, and all fields with a focus on social and behavioural outcomes.

Review Process


The review process is the heart of all reputable academic publishing and is the driving force behind all the process and procedures adopted at European Publisher which prioritises the highest ethical standards of scientific research reporting. All submitted manuscripts are subjected to a double blind review.  All authors’ identification and affiliations and manuscripts are submitted in separate files in the submission system which ensures the authenticity of the double blind review process.

European Publisher Books uses double-blind review; both the reviewer and author identities are concealed from the reviewers, and vice versa, throughout the review process. At the initial stage, the manuscripts are checked by the Editors in terms of the manuscripts’ relevance to the themes of the books. Those that are deemed irrelevant are rejected with or without an invitation to resubmit, depending on the editors’ decision. Manuscripts can also be rejected with no offer to resubmit at this stage on the basis of extremely poor standard of language and/or writing (largely incomprehensible), severe lack of rigour in the research design and reporting or detection of unethical practices such as global plagiarism.

Those that are deemed relevant to the books’ themes then proceed to the second stage of the review where the manuscripts are vetted with care by the editors with consideration for language accuracy and research rigor and relevance to the academic community at large.

At the second stage, the editors will reach a consensus on the possibility of acceptance without corrections, acceptance with minor corrections or rejection with no offer to resubmit.

Those manuscripts that have passed through the second stage of review will then be returned to the authors for revision if applicable, or accepted as is. Those accepted as is will be sent to the production team for preparation for publication. The authors are notified of the editors’ decisions by the editor responsible for corresponding with the authors. Those manuscripts that have been rejected with no offer to resubmit will be archived in the European Publisher database and the authors notified of the decision.

At the third stage of the review process, those manuscripts that were returned for corrections are re-evaluated by the editors to ensure that the manuscript has been revised according to the editors’ comments. Once the editors are satisfied with the revisions, the manuscripts are sent to the production team for preparation for publication. In cases, where the Editors decide that the revisions do not achieve the acceptable standard, the manuscript is returned to the author with the second and final offer for acceptable revisions.

The manuscripts which have been prepared for publication are returned to the authors for a final check to ensure that they are completely satisfied with the publication-ready manuscripts. Once the manuscripts are returned by the authors certified as acceptable, the production team will proceed with the publication of the book/s.

All revisions and final checks by the authors must abide by the time lines set by the editors and the production team. This is to ensure adherence to the time frame set by the book editors to ensure that the work flow remains uninterrupted from the inception to the publication of the books. Any delay in returning the revised/ final checked manuscripts must be reported by the authors to the editors/production team immediately to allow the editors/production team to decide on the next step of action so that the work flow is not disrupted. 

To ensure a completely transparent review process and paper trail, all correspondence between the editors, the production team and the authors are conducted through the Clarivate electronic submission system utilised by European Publisher.

Authorship and Responsibilities


By submitting a manuscript to the European Publisher Books, all persons included as authors agree that they have reviewed and approved the manuscript prior to submission, and that they accept responsibility for the information contained in the submission. Authorship credit should be based on:

  • Substantial contributions to conception and design, acquisition of data, or analysis and interpretation of data;
  • Drafting the book chapter or revising it critically for important intellectual content; and
  • Final approval of the version to be published.

In multicentre studies, the authors should fully meet the criteria for authorship /contributorship as defined above and these individuals will need to complete a Conflict of Interest disclosure forms. All authors must also sign a Copyright transfer form. The individual authors’ contributions to the manuscript must be explained in detail in the cover letter which must be submitted together with the manuscript. The names of all authors must be placed under the title of the manuscript. By submitting original research, the author/s agree that the original research data are available for review upon a formal request from the Editors.

Any research that involves the use of human subjects must show evidence of having followed the stipulations of the ethics committee or review board of the author/s’ institution/s. This means that documented approval, which includes the project identification code, date of approval and the affiliation of the ethics committee/review board, should be attached as supplemental material in the manuscript. Alternatively, these details can also be mentioned in the Research Methods section of the manuscript with an accompanying statement such as “Informed consent was obtained from all participants prior to the research and for the research to be published. The research was approved by the Ethics Committee/ Review Board of (affiliated institution) under (Project Identification Code)”. The inclusion of these details and statement is clear and strong evidence that the ethical research protocols were followed.

The author/s must be able to show proof, if necessary, of documented informed consent from the participants involved in the research. At no point in the manuscript, should the personal details of the participants such as name and affiliation or any other identifying marker be revealed. Permission to use data that may include photographs of the participants must be obtained from the participants or parents/guardians in the form of documented approval to use such images as part of the research findings and for publication. These documents must be made available to the Editors, if the need arises. Failure to conform to these stipulations for ethical research and provide evidence of the necessary documents will result in an automatic rejection of the manuscript.

The European Publisher Books Editors accept author/s affiliated institutions’ templates as valid documents for participants’ informed consent. The templates should cover, as far as possible, all aspects of protocols for ethical research and publication. It is the responsibility of the author/s to ensure that their affiliated institutions’ documents’ coverage of protocols for ethical research and publication are comprehensive enough to prevent any possibility of subsequent claims of unethical behaviour/unfulfilled promises of payment for participation in the research by any participant once the manuscript has been published.  The Editors will not accept any responsibility for participants’ claims once the book has been published. Any complaints of this nature will be forwarded to the corresponding author to deal with.

Plagiarism and Duplicate Publication


Global, mosaic and verbatim plagiarism are viewed as copying of words, ideas, models, images and/or data from other works, without giving due credit to the original author/s. As such, the European Publisher Books Editors view all forms of plagiarism/duplicate publication as serious threats to the integrity of the research process. Manuscripts in which plagiarism is detected will be handled on a case-by-case basis depending on the extent of plagiarism detected.

  • Less than 5 % - The manuscript is immediately returned to the corresponding author for revision.
  • Between 5 and 25 % - The manuscript is immediately returned to the corresponding author for revision.
  • More than 25 % - The manuscript is rejected without editorial review. The authors are advised to revise the plagiarized parts of the paper and resubmit it as a fresh manuscript.

Fabrication and Falsification


Fabrication is construed as the misrepresentation of research processes, manipulation of data and reporting of results with the aim of misleading the readers. 

Falsification is construed as misrepresentation and/or omitting of research processes, data and/or results with the aim of misleading the readers. Manipulation of original images, models, concepts and data with the aim of passing off such manipulated material as one’s own or to provide distorted interpretations of such material is also classified as falsification.

In both cases, the authenticity of the research processes, data/analysis, reporting of results are compromised and the manuscript will be rejected for publication. Once evidence of plagiarism, duplicate publication, fabrication and falsification has been detected in a manuscript during the review process, the manuscript is rejected and the corresponding author will be informed of the decision.

This underscores the European Publisher Books editorial policy of rejection of any form of ethical misconduct. If, despite the Editors’ best efforts, such a manuscript has already been published, a retraction and apology will be published by the Editors in a subsequent issue of the Book.

The Editors’ actions in cases that may require book chapter withdrawal, retraction, replacement and corrections are guided by guidelines stipulated in the Committee on Publication Ethics (2019).

Conflicts of Interest


European Publisher Books’ policy on conflicts of interest covers the understanding that author/s are not unduly pressured to manipulate their research to please external agents such as, but not limited to funders, institutional pressures, political pressures, socio-cultural trends and/or religious convictions. Personal bias and prejudice should also not interfere with the fair and transparent process of academic research. Other examples of conflict of interest include manipulating data to appease political masters, funders, institution management, and other agencies with a direct or indirect influence on the author/s.

Language


Only manuscripts that abide by the Book's regulations and are written in standard (internationally acceptable) English will be considered for publication. European Publisher Books do not offer editing/proofreading services. The authors are responsible for all language revisions. In cases of minor/minimal language errors that do not significantly alter the intended meaning and/or organization of content, the Editors  will undertake to make the necessary corrections.

General Responsibilities of Editors


  • To embrace and commit wholeheartedly to the aims of the book and its success.
  • To understand and accept their role as pivotal in the book’s editorial process.
  • To support and maintain the integrity and freedom of expression in scientific research.
  • To strive to meet the needs of readers and authors within the scope of the book’s area of coverage. 
  • To apply consistent standards in their editorial processes while ensuring transparency, fairness and lack of bias.
  • To decide on the suitability of manuscripts for publication and provide authors with an explanation regarding the editorial decision of manuscripts
  • To evaluate manuscripts fairly without regard to the authors' race, gender, sexual orientation, religious belief, ethnic origin, citizenship, or political philosophy. 
  • To accept responsibility for all material published in the book. 
  • To maintain confidentiality about a manuscript under consideration/review.
  • To encourage fellow editors to consider ethical issues related to the research under review. 
  • To abide by policies in place in all cases of ethical misconduct.
  • To reach a fair consensus in the case of a mixed decision as to the publication worthiness of a reviewed manuscript by utilizing a method acceptable to all the editors.
  • To act sensitively when publishing images of objects of cultural/religious significance or that may offend.

Editorial Responsibilities/Jurisdiction


  • To abide by the regulations and guidelines for editors stipulated in the Committee on Publication Ethics (COPE, 2019). Code of Conduct and Best-Practice Guidelines for Journal Editors
  • To ensure submissions have not been previously published.
  • To ensure that publications do not contain any copied/copyrighted material from published or copyrighted work.
  • To ensure submitted manuscripts are free of fabrication and/or falsification.
  • To remove any inaccurate, false, misleading, obscene, scandalous, or unlawful text or graphic, with due feedback to the author/s concerned.
  • To publish as and when needed, clarifications (errata), corrections, retractions, or apologies. For action on retractions of book chapters, the Editors should conform to the guidelines in the Committee for Publication Ethics COPE (2019). Author/s are advised to familiarize themselves with these guidelines at https://publicationethics.org/files/retraction-guidelines.pdf
  • The Editors are not responsible for the ideas, opinions, perspectives, conclusions, implications and recommendations expressed by the author/s in the papers. 

Responsibilities of Authors


  • Submit only original works, and properly cite the works of others.
  • Ensure that funded research/collaboration is adequately acknowledged in the manuscript.
  • Ensure submissions do not include plagiarised material and/or self-plagiarism (also known as duplicate publication), fabrication and falsification and conflicts of interest. Authors need to familiarize themselves with the guidelines for Authorship and Responsibilities in the Book’s code of ethics regarding plagiarism, falsification and fabrication, and conflicts of interest to avoid manuscript rejections.
  • Notify the corresponding Editor in writing about any related manuscripts under consideration by another publisher or in press. Forward copies of these manuscripts to the Editor.
  • When requested, provide the data and a description of the research methods used and data obtained/informed consent documents for the submitted/published paper.
  • Promptly notify and cooperate with the corresponding Editor or publisher to retract or correct any significant error or inaccuracy in the paper.
  • Ensure that the corresponding author has signed the European Publisher Books copyright, certifying that the manuscript is an original work, that it has not been published previously, and that is not under consideration for publication elsewhere in any form.
  • Ensure that the Conflict of Interest Statement and the Informed Consent/Oversight statements are completed and submitted when submitting the manuscript.
  • Ensure that the contributions of all authors in a co-authored manuscript are clearly designated in the cover letter to avoid any potential authorship disputes.
  • Accept full responsibility for all ideas, opinions, perspectives, conclusions, implications and recommendations expressed by the author/s in their work.
  • Respond in a timely manner to communications from the corresponding Editor regarding the status of the manuscript during the correction process.
  • Abide by the timelines for submission stipulated by the corresponding Editor during the correction process. Failure to abide by the timeline may result in the manuscript being excluded for publication.
  • Respond in a timely manner to communications from the production team regarding the status of the manuscript during the final check pre-publication stage.
  • Abide by the timeline stipulated by the production team for the return of the final checked manuscript.

Complaints


  • Complaints to the publisher must be related to the editorial or production process.
  • Complaints regarding the validity and authenticity of research methods, data collection and analysis, plagiarism and authorship disputes will be handled by the book Editors. There may be occasions when such complaints are referred to the author/s institution’s ethics committee.
  • Any potential conflict of interest should be directed to the corresponding Editor.
  • The book Editors are responsible for the timely and thorough investigation of all complaints and for reporting the outcome of the investigation to the complainant. The decision of the editorial board is final.

References


Committee on Publication Ethics (COPE, 2019). Principles of Transparency and Best Practices. Retrieve from here.

Committee on Publication Ethics (COPE, 2019). Code of Conduct and Best-Practice Guidelines for Editors (updated). Retrieve from here.

Committee on Publication Ethics (COPE, 2019). Ethical Guidelines for Peer Reviewers. Retrieve from here.    

Committee on Publication Ethics (COPE, 2019). Flowcharts. Retrieve from here