EjSBS - The European Journal of Social & Behavioural Sciences

The European Journal of Social & Behavioural Sciences

Online ISSN: 2301-2218
European Publisher

Code of Ethics

Code of Ethics for The European Journal of Social & Behavioural Sciences (EJSBS)


About the EJSBS

The EJSBS is a peer-reviewed journal that selects and publishes research in the social and behavioural sciences. The Code of Ethics describes the journal’s policies for ensuring the ethical treatment of all participants in its publication process. The EJSBS authors, editors, and reviewers are encouraged to review these guidelines and address any questions or concerns to the EJSBS Editor-in-Chief, at lno106@psu.edu


Review Process


The EJSBS uses double-blind review; both the reviewer and author identities are concealed from the reviewers, and vice versa, throughout the review process. The initial step of the review process begins when a manuscript is received in the e-submission system. The Managing Editor undertakes the initial screening to ensure that the manuscript is suited to the journal’s scope of coverage and abides by the ethical guidelines stipulated in the EJSBS Code of Ethics policy. If the manuscript is found to be unsuitable at this stage, it is returned to the corresponding author to be corrected and resubmitted. Manuscripts can also be rejected with no offer to resubmit at this stage on the basis of unsuitability of content to the journal’s scope, extremely poor standard of language and/or writing (largely incomprehensible), severe lack of rigour in the research design and reporting or detection of unethical practices such as global plagiarism.

Once the suitability of the manuscript has been established, it will then be sent to the Editor-in-Chief who will check the manuscript for overall compliance to the EJSBS’ scope of coverage, readership needs and the currency of the topics covered in the manuscript.

The Editor-in-Chief then passes the manuscript to an Associate Editor with suitable expertise to supervise the review process for the manuscript. The Associate Editor invites two qualified reviewers to comment of the quality and appropriacy of the manuscript for publication. This entire process will take between 2½ – 3 weeks. There may be occasions when the reviewer/s are not able to return the manuscript within the stipulated timeframe due to unforeseen circumstances and require an extension to complete the review. In such cases, the author/s are informed and kept updated on the process. In cases where a reviewer is unable to complete the review, the Associate Editor will invite another reviewer or another Associate Editor with suitable expertise to review the manuscript.

Once the manuscript is returned with the reviewers’ comments, the Associate Editor will, based on the reviewers’ comments, return the manuscript to the corresponding author and notify him/her that the manuscript has been accepted or rejected for publication. Acceptance for publication requires both reviewers to agree that the manuscript is acceptable for publication without corrections or publication with minor corrections (which does not require a second review; in this case, the Associate Editor will ascertain if the corrections are acceptable and proceed with the publication). In the case of publication with major corrections, the corrected manuscript will be sent for a second and final review to ascertain that the corrections are satisfactory before being approved for publication. If the corrected manuscript does not meet the approval of the reviewers during the second round, it is rejected. A negative feedback from both reviewers will result in an automatic rejection. In certain cases of rejection, no offer to resubmit will be made due to serious inadequacies in the manuscript. In other cases, the author/s will receive an offer to resubmit after certain inadequacies have been amended/corrected. In cases of a mixed response from the reviewers, the Editor-in-Chief, whose decision is final, will arbitrate. In every case of rejection, the returned manuscript will be accompanied by the reviewers’ comments and feedback. Author/s can appeal the decision by writing to the Editor-in-Chief and providing responses to each of the reviewers’ comments. The Editor-in-Chief will then refer the manuscript and the appeal to another Associate Editor and reviewer to decide whether to accept the manuscript for publication, submit it for another round of review or to reject the manuscript. The decision to reject the manuscript at this stage is final and no further appeal will be entertained. 

Authors are cautioned that submission of manuscripts for the review process does not guarantee publication.

Recommended Reviewers

To facilitate and expedite the review process, authors are strongly advised to recommend three to four reviewers who possess the necessary expertise to review the submitted manuscript. This can be done through the e-submission system when submitting the manuscript. These potential reviewers will be contacted by the Associate Editor with an offer to review the manuscript. All reviewers must possess a doctorateand/or extensive experience in their field as well as publication experience. Potential reviewers cannot be co-authors or collaborators from the same institution/s as the author/s. Authors cited in the submitted manuscript may be recommended as reviewers.  

 

Language

Only full text manuscripts that abide by the journal's regulations and are written in standard (internationally acceptable) English will be considered for publication. The EJSBS does not offer editing/proofreading services. The authors are responsible for all language corrections. In cases of minor/minimal language errors that do not significantly alter the intended meaning and/or organization of content, the Associate Editor will undertake to make the necessary corrections. In such cases, the manuscript will not be returned to the corresponding author. 


 

ETHICAL POLICY FOR AUTHORS

 

Author Roles and Responsibilities 

 

General Responsibility of the Authors

  • Submit only original works, and properly cite the works of others.
  • Ensure that funded research/collaboration is adequately acknowledged in the paper.
  • Ensure submissions do not include plagiarised material and/or self-plagiarism (also known as duplicate publication), fabrication and falsification and conflicts of interest. Authors need to familiarize themselves with the guidelines for Authorship and Responsibilities in the journal’s code of ethics regarding plagiarism, falsification and fabrication, and conflicts of interest to avoid paper rejections.
  • Notify the Associate Editor in writing about any related manuscripts under consideration by another publisher or in press. Forward copies of these manuscripts to the editor.
  • When requested, provide the data and a description of the research methods used and data obtained/informed consent documents for the submitted/published paper.
  • Promptly notify and cooperate with the Associate Editor or publisher to retract or correct any significant error or inaccuracy in the paper.
  • Ensure that the corresponding author has signed the EJSBS copyright, certifying that the article is an original work, that it has not been published previously, and that is not under consideration for publication elsewhere in any form.
  • Ensure that the Conflict of Interest Statement and the Informed Consent/Oversight statements are completed and submitted when submitting the paper.
  • Ensure that the contributions of all authors in a co-authored paper are clearly designated in the cover letter to avoid any potential authorship disputes.
  • Accept full responsibility for all ideas, opinions, perspectives, conclusions, implications and recommendations expressed by the author/s in their work.
  • Respond in a timely manner to communications from the Associate Editor regarding the status of the paper during the correction process.
  • Abide by the timelines for submission stipulated by the Associate Editor during the correction process. Failure to abide by the timeline may result in the paper being excluded for publication or being carried forward to the following issue.

 

Authorship


By submitting a manuscript to the EjSBS, all persons included as authors agree that they have reviewed and approved the manuscript prior to submission, and that they accept responsibility for the information contained in the submission. Authorship credit should be based on:

  1. substantial contributions to the conception and design, acquisition of data, or analysis and interpretation of data;
  2. drafting the manuscript or revising it critically for important intellectual content; and
  3. final approval of the version to be published.

 

Authors should meet conditions 1, 2, and 3 as stated to be included as authors. Individuals who were not principal researchers or writers should not be listed as authors but should be acknowledged instead for their ancillary rolein the Title Page of the manuscript.

In multicentre studies, the authors should fully meet the criteria for authorship /contributorship as defined above and need to complete a conflicts of interest disclosure form. All authors must also sign a copyright transfer form. The individual authors’ contributions to the manuscript must be explained in detail in the cover letter which must be submitted together with the manuscript. The names of all authors must be placed under the title of the manuscript. By submitting original research, the author/s agree that the original research data are available for review upon a formal request from the editors.


We strongly encourage authors to make specific attributions of their contribution in the cover letter accompanying the manuscript. We also encourage authors to use a taxonomy such as CRediT for standardised contribution descriptions.

 

Author responsibilities

 

  • To submit only original works, while citing and quoting the works of others in accordance with the journal’s stipulated citation formats.
  • To inform the associate editors in writing if the submitted research is funded.
  • To identify the sources of support for the research undertaken in the Title Page of the manuscript.
  • To ensure that submissions are free of plagiarism and/or self-plagiarism (also known as duplicate publication).
  • To notify the associate editors in writing about any related manuscripts under consideration by another publisher or in press and forward copies of these manuscripts to the editors.
  • To provide, when requested, the data and a detailed description of the research methods used.
  • To promptly notify the associate editors and/or publisher and cooperate with the associate editors and/or publisher to retract or correct any significant error or inaccuracy in the work.
  • To ensure that the copyright form has been signed, certifying that the manuscript is an original work, that it has not been published previously, and that is not under consideration for publication elsewhere in any form. In the case of multiple authors, the copyright needs to be signed by the corresponding author.


Corresponding author responsibilities

 

  • To ensure the affiliation and contact details for all co-authors are accurately provided at the submission stage.
  • To ensure all named co-authors have agreed to and accept responsibility for the manuscript’s submission for publication.
  • To respond to any queries or complaints which may arise after publication.


Changes in authorship


Any requests to change the author list after submission should be made to the editorial office at admissions@europeanpublisher.com by providing an explanation for the requested change. Any modification in authorship after submission should be approved by all co-authors and justified to the associate editor in writing.

 

Conflicts of Interest


Our policy on conflicts of interest covers the understanding that author/s are not unduly pressured to manipulate their research to please external agents such as, but not limited to funders, institutional pressures, political pressures, socio-cultural trends and/or religious convictions. Personal bias and prejudice should also not interfere with the fair and transparent process of academic research. Other examples of conflicts of interest include manipulating data to appease political masters, funders, institution management, and other agencies with a direct or indirect influence on the author/s.

Author/s are encouraged to disclose all potential conflicts of interest as part of their adherence to the EP's policy on ethical research. The series editors are cognizant of the fact that research data and findings can have profound repercussions on society, the environment, and human life. EjSBS’s role in sharing and disseminating research is premised on the foundation that academic integrity is at the heart of ethical academic pursuits and as such, the EjSBS values and supports author/s’ integrity in conducting and reporting research that is underpinned by the Ethical Policy. If there is no conflict of interest, a statement should be made to that effect after the Acknowledgments section or before the References Section in the manuscript. If the conference uses a double-blind review, then the full disclosure should be included in the title page of the manuscript/cover letter accompanying the manuscript.

Failure to declare conflicts of interest can result in the rejection of a manuscript. Conflicts of interest that may arise after submission and during the peer review and publication process must be immediately conveyed to the associate editors and the EjSBS editorial office at admissions@europeanpublisher.com with the details of the conflicts.



Funding Disclosure


To increase funding transparency, it is the responsibility of the author/s to declare their funding sources including grant numbers (if applicable) in the Acknowledgments section of the manuscript. It will allow us to match this information to funders listed in the Open Funder registry. For more information, please check the CrossRef’s Open Funder Registry.


Research Involving Human & Animal Subjects


When a study involves human or live animal subjects, authors must include an appropriate ethical statement during the submission of the manuscript.

Research involving human subjects – author/s should have the approval of the appropriate institutional and/or national research ethics committee (where possible, details of compliance with national or international laws or guidelines should be included) and attest that the study was carried out in accordance with the principles outlined in the Declaration of Helsinki. Informed consent for any research with human subjects is required.

Any research that involves the use of human subjects must show evidence of having followed the stipulations of the ethics committee or review board of the author/s’ institution/s. This means that documented approval, which includes the project identification code, date of approval, and the affiliation of the ethics committee/review board, should be attached as supplemental material in the manuscript. Alternatively, these details can also be mentioned in the Research Methods section of the manuscript with an accompanying statement such as “Informed consent was obtained from all participants prior to the research and for the research to be published. The research was approved by the Ethics Committee/ Review Board of (affiliated institution) under (Project Identification Code)”. The inclusion of these details and statement is clear and strong evidence that the ethical research protocols were followed.

It is the responsibility of the author/s to ensure that their affiliated institutions’ documents’ coverage of protocols for ethical research and publication are comprehensive enough to prevent any possibility of subsequent claims of unethical behaviour/unfulfilled promises of payment for participation in the research by any participant once the manuscript has been published. EP and the editors will not accept any responsibility for participants’ claims once the manuscript has been published. Any complaints of this nature will be forwarded to the corresponding author to deal with.

Research involving animal subjects – author/s should include a statement that all experiments and procedures were performed in compliance with ARRIVE guidelines and details of compliance with national or international laws or protocols (where possible, the approval or case number) should be included.

 

Research based on clinical trials – author/s are expected to follow international benchmarked standards in clinical trial registration and presentation (i.e., CONSORT, CARE, STROBE, SPIRIT).


Participant Consent


EP adheres to the
 ICMJE recommendations on the protection of research participants. According to these recommendations, all participants have a right to privacy that should not be violated without informed consent.

Permission to use data that may include photographs of the participants must be obtained from the participants or parents/guardians in the form of written informed consent to use such images as part of the research findings and for publication. It is authors’ responsibility to ensure that these principles are complied with.

The author/s must be able to show proof of documented informed consent from the participants involved in the research to the editors, if the need arises.

The signed consent forms should be stored in a secure location by authors or their institutions, as described in the submitted ethics application. It is not required to submit completed consent forms during submission. However, consent forms should be made available upon request from the editors during review or after publication.

Even if consent has been obtained, possible identifying details (i.e., research subjects' names, initials, social security numbers or any form of identification) of participants should be omitted and necessary care should be taken that the description of the participants should not be disparaging or humiliating.

Consent is not required for the use of anonymised images from which the individual cannot be identified (i.e., x-rays, ultrasound images, brain scans).


Data Availability


Author/s must be able to provide the research data supporting their work for editorial review, if necessary. Author/s are strongly encouraged to deposit research data in public, community-supported repositories such as Figshareor Dryad Digital Repository.

 

Image Manipulation


Author/s are strongly advised to act sensitively when submitting images which might be offensive to any community, race, religion, or ethnic group or violate EP's copyright. EP holds the right to request authors to seek alternative images for the final publication.

Overall custom adjustments of contrast, colour intensity, brightness, and sharpness are acceptable if these do not distort any of the information contained in the original. Manipulation of original images, with the aim of passing off such manipulated material as one’s own or to provide distorted interpretations is considered a violation of publication ethics and will result in an immediate rejection of the manuscript.

Author/s should comply with any specific policy for images of the relevant journals.

 

Manuscript Writing and Reporting Standards


EjSBS benchmarks its publication standards against reputable international journals. As such, manuscripts submitted for publication in the EjSBS must fulfil certain criteria for writing and reporting standards. In a well-written manuscript, the background of the study should adequately reflect the purpose of the study and the research objective/s. The research design must be explained in adequate detail so that the validity and reliability of the research are established. The research findings should be accurately reported and discussed within the scope of the study’s stated significance and answer the research question/s. This, together with sufficient, timely references, would facilitate a replication of the study. Manipulation of findings is considered unethical and will result in a rejection of the manuscript.


Originality and Referencing


Duplicate/Multiple publication


EjSBS only publishes original works. The submission of the manuscript must be accompanied with the completed copyright form and conflict of interest disclaimer that the submitted content is original, has not been previously published or under consideration for publication elsewhere.

Plagiarism


Global, mosaic and verbatim plagiarism are viewed as copying of words, ideas, models, images and/or data from other works, without giving due credit to the original author/s. As such, the EJSBS Editors view all forms of plagiarism/duplicate publication as serious threats to the integrity of the research process. Manuscripts in which plagiarism is detected will be handled on a case-by-case basis depending on the extent of plagiarism detected. Submitted manuscripts will undergo a plagiarism check before being processed for review; hence, detection of plagiarism will result in the manuscript being either rejected either with or without an offer to resubmit depending on the extent of plagiarism detected.

There is a possibility that the original manuscript is not freely accessible to manuscript indexing services due to restrictions by programmers, journals or publishers; in that case, it may not be possible to detect plagiarism/duplicate publication in a manuscript.

EP is a participant of Similarity Check, a service offered by CrossRef and powered by iThenticate software which is used to screen new submissions for plagiarism.

Referencing


Proper acknowledgment always should be attributed to the owner of the work. Submitted manuscripts must present the author/s’ own work. If the authors have used the work and/or ideas of others, this must be appropriately cited or quoted in the manuscript. Failure to do so will result in the rejection of the manuscript.

It is the author/s’ responsibility to ensure that permission has been obtained from the original owner/s to use images, figures, models or other significant content in their manuscript if the original publisher holds the copyright.

Fabrication and falsification


Fabrication is construed as the misrepresentation of research processes and the manipulation of reported data and results with the aim of misleading the readers.

Falsification is construed as misrepresentation and/or omitting of research processes, data and/or results with the aim of misleading the readers. Manipulation of original images, models, concepts, and data with the aim of passing off such manipulated material as one’s own or providing distorted interpretations of such material is also classified as falsification.

In both cases, the authenticity of the research processes and the reporting of data, its analysis and results are compromised and the manuscript will be rejected for publication. Once evidence of plagiarism, duplicate publication, fabrication, and falsification has been detected in a manuscript during the review process, the manuscripts are rejected and the editor will contact the corresponding author, the author/s’ institution/s and/or funder/s to inform them of the situation. This underscores the EP's editorial policy of rejection of any form of ethical misconduct. If, despite the editor’s best efforts, such a manuscript has already been published, a retraction and apology will be published by the editor in a subsequent issue of the journals.

If detected that a manuscript was produced using manuscript mills, the manuscript will be rejected the manuscript either before or during the peer review stage and it will not be considered for publication.

In cases that may require manuscript withdrawal, retraction, replacement, and corrections, the editor’s actions are guided by policies stipulated in the Committee on Publication Ethics (2019).


Fabrication and Falsification


Fabrication is construed as the misrepresentation of research processes, manipulation of data and reporting of results with the aim of misleading the readers. 

Falsification is construed as misrepresentation and/or omitting of research processes, data and/or results with the aim of misleading the readers. Manipulation of original images, models, concepts and data with the aim of passing off such manipulated material as one’s own or to provide distorted interpretations of such material is also classified as falsification.

In both cases, the authenticity of the research processes, data/analysis, reporting of results are compromised and the manuscript will be rejected for publication. Once evidence of plagiarism, duplicate publication, fabrication and falsification has been detected in a manuscript during the review process, the manuscripts are rejected and the Managing Editor will contact the corresponding author, the author/s’ institution/s and/or funder/s to inform them of the situation. This underscores the EJSBS editorial policy of rejection of any form of ethical misconduct. If, despite the Editors’ best efforts, such a manuscript has already been published, a retraction and apology will be published by the Editors in a subsequent issue of the journal.

The Editors’ actions in cases that may require article withdrawal, retraction, replacement and corrections are guided by guidelines stipulated in the Committee on Publication Ethics (2019)
 

 

ETHICAL POLICY FOR REVIEWERS


Reviewers are expected to understand and accept their role as pivotal in the publication process.



Responsibilities of Reviewers

  • To understand and accept their role as pivotal in the journal’s publication process.
  • To support and maintain the integrity and freedom of expression in scientific research.
  • To ensure that they have sufficient expertise to provide a satisfactory review of the offered papers.
  • To abide by the guidelines for reviewers stipulated in the Committee on Publication Ethics COPE(2019). Ethical Guidelines for Peer Reviewers
  • To ensure that all papers are reviewed thoroughly and completely according to the requirements of the journal’s Reviewer checklist.
  • To ensure that the timelines for the review are strictly adhered to, except in unforeseen circumstances when an extension may be required.
  • To respect the confidentiality of the review process.
  • To maintain communications with the Associate Editor/Editor-in-Chief throughout the review process.
  • To clarify issues related to the paper only with the Associate Editor/Editor-in-Chief.

 

Contribution to Editorial Decisions


Reviewers must ensure that they have sufficient expertise to provide a satisfactory review of the offered manuscripts. Reviewers who feel that they are unqualified to review the assigned manuscript should notify the associate editor and decline to review the manuscript.


Conflicts of Interests

 

Reviewers should consider any potential conflict of interest listed below before accepting any review assignment:

  • If any of the authors has a personal relationship with you (i.e., a family member, close personal friend, colleague, partner, or spouse)
  • If you are currently collaborating or have collaborated on a research project or a publication within the past two years.
  • If you are affiliated with the same institution (faculty or department) as one of the authors
  • If you have any financial interest or competing interests which prevents you from giving an objective opinion of the work.
  • If you have any business relations with any organization involved in the research

In case of doubt, reviewers need to notify the associate editor of any potential conflict of interest. In the event of a conflict of interest, the associate editor will select an alternative reviewer.

 

Objectivity


In cases where reviewers feel that their objectivity may be compromised due to potential competitive, collaborative, personal, or financial conflicts of interest connected to authors, institutions or manuscripts, they should inform the associate editor before accepting any review assignments.



Confidentiality


Reviewers should respect the confidentiality of the review process as any manuscript received for review is considered private and confidential. Reviewers should not discuss or share the review or information about the manuscript with any colleague or authors during the review process before publication. 

Reviewers are strictly forbidden from using any unpublished materials disclosed in a submitted manuscript in their own research.

Timeliness


Reviewers should ensure that the timelines stipulated for the completion of the review are strictly adhered to, except in unforeseen circumstances when an extension may be required. In such circumstances, reviewers are strongly advised to contact the associate editor without delay to seek an extension or withdraw from the process so that the review process is not disrupted or delayed.

Suspected Misconduct


Reviewers should be observant of any signs of fraudulent content or and report any suspicions to the associate editor for further action. Such fraudulent content or misconduct may include plagiarism, duplicate publication, data fabrication / falsification, image manipulation, author conflict of interest etc.).

 

ETHICAL POLICY FOR EDITORS


Editors are expected to understand the scope of their role and accept their responsibilities in supporting and maintaining the integrity of scientific research, and the peer review and publication processes.


General Responsibilities of Editors

  • To abide by the regulations and guidelines for editors stipulated in the Committee on Publication Ethics (COPE, 2019). Code of Conduct and Best-Practice Guidelines for Journal Editors
  • To embrace and commit wholeheartedly to the journal’s aims and success as a journal of international repute.
  • To understand and accept their role as pivotal in the journal’s editorial process.
  • To support and maintain the integrity and freedom of expression in scientific research.
  • To strive to meet the needs of readers and authors within the scope of the journal’s area of coverage. 
  • To apply consistent standards in their editorial processes while ensuring transparency, fairness and lack of bias.
  • To decide on the suitability of manuscripts for publication and provide authors with an explanation regarding the editorial decision of manuscripts
  • To evaluate manuscripts fairly without regard to the authors' race, gender, sexual orientation, religious belief, ethnic origin, citizenship, or political philosophy. 
  • To ensure submissions have not been previously published.
  • To ensure that publications do not contain any copied/copyrighted material from published or copyrighted work.
  • To ensure submitted papers are free of fabrication and/or falsification.
  • To remove any inaccurate, false, misleading, obscene, scandalous, or unlawful text or graphic, with due feedback to the author/s concerned.
  • To objectively monitor the performance of peer reviewers and editors in terms of timeliness and quality.
  • To accept responsibility for all manuscripts published in the journal. 
  • To maintain confidentiality about a manuscript under consideration/review.
  • To encourage peer reviewers and fellow editors to consider ethical issues related to the research under review. 
  • To abide by policies in place in all cases of ethical misconduct.
  • To arbitrate in a mixed decision as to the publication worthiness of a reviewed manuscript.
  • To act sensitively when publishing images of objects of cultural/religious significance or that may offend.
  • To publish as and when needed, clarifications (errata), corrections, retractions, or apologies. For action on retractions of articles, the EJSBS Editors conform to the guidelines in the Committee for Publication Ethics COPE (2019). Author/s are advised to familiarize themselves with these guidelines at https://publicationethics.org/files/retraction-guidelines.pdf


Editorial Decisions


EjSBS adheres to the precepts of editorial independence as set out in COPE’s Core Practices on managing scholarly publications.

The editorial decisions made by the EjSBS editors are independent and free from undue pressures from any parties in accordance with the EjSBS's ethical policy. The editors’ decisions regarding a manuscript's acceptance or rejection for publication are solely based on the manuscript's contribution to the field, originality, and clarity.

In the case of conflicting decisions by reviewers and/or the editor, the editor will have to communicate with the Editor-in-Chief who will appoint one of the editors from the editorial board to act as an independent reviewer. The decision of the independent reviewer will be final. 

For sponsored publications, sponsors are expected to be neutral and not exert undue influence over editorial decisions. Sponsors will also not be involved in any of the processes involving editorial and policy decision making. The name of the sponsor, its role, and responsibilities will be disclosed in all published content under the sponsor’s auspices.



Conflicts of Interest


Candidates should inform the Editor-in-Chief before accepting the appointment as the associate editor, and then update if any new conflicts arise. Associate Editors should consider any potential conflict of interest listed below before accepting any review assignment:

  • If any of the authors have a personal relationship with you (i.e., a family member, close personal friend, colleague, partner, or spouse)
  • If you are currently collaborating or have you collaborated on a research project or a publication within the past two years.
  • If you are affiliated with the same institution (faculty or department) as one of the authors
  • If you have any financial interest or competing interests which prevents you from giving an objective opinion of the work.
  • If you have any business relations with any organization involved in the research

 

The associate editor must not be involved in editorial decisions regarding manuscripts in cases of potential conflicts of interest resulting from competitive, collaborative, personal or other relationships or connections with any of the authors, companies, or institutions connected with the manuscripts. In such circumstances, the editor needs to communicate with the Editor-in-Chief for further action.

If any conflicts of interest are detected, the Editor-in-Chief is authorised to remove the editor and replace him/her with another candidate from the editorial board of the journal.
 

Confidentiality



The associate editor should respect the confidentiality of all submitted manuscripts and protect the confidentiality of reviewers’ identities and all material submitted to the series.

In case of suspected ethical misconduct, after consulting the Editor-in-Chief, the associate editor may share limited information about the investigation of the potential misconduct with reviewers/other editors.

The associate editors are strictly forbidden from using any unpublished materials disclosed in a submitted manuscript in their own research.

 

Fair Play


The associate editors should apply consistent standards in peer review processes and evaluate manuscripts fairly without regard to the author/s' race, gender, sexual orientation, religious beliefs, ethnic origin, citizenship, institutional affiliation, or political philosophy.


Submission and Peer Review Process


The associate editors should apply consistent standards in their editorial processes while ensuring transparency, fairness, and lack of bias.

The associate editors should acknowledge receipt of submitted manuscripts within two working days of submission, select reviewers who have suitable expertise in the relevant field, monitor the performance of peer reviewers, and consider manuscripts submitted for publication with reasonable speed. Once a decision has been made, the associate editor should provide author/s with a brief but cogent explanation regarding the editorial decision pertaining to manuscript submitted.

The associate editors should encourage reviewers to consider ethical issues related to the research under review.


Suspected Misconduct


The associate editors should ascertain that submissions do not contain any copied material from previously published or copyrighted work.

The associate editors must initiate in a timely manner a thorough investigation of all complaints and report the outcome of the investigation to the complainant. When any convincing evidence of misconduct is presented, the associate editor should cooperate with the publisher to publish as and when needed, clarifications (errata), corrections, retractions, apologies or other corrections.

EjSBS benchmarks its ethical policies and processes against the Committee on Publication Ethics (COPE) Flowcharts when investigating allegations of misconduct.


Complaints

  • Complaints to the publisher must be related to an author, reviewer, manuscript, editor, or publisher.
  • Complaints regarding the validity and authenticity of research methods, data collection and analysis, plagiarism and authorship disputes will be handled by the Associate Editor and Editor-in-Chief. There may be occasions when such complaints are referred to the author/s institution’s ethics committee.
  • Any potential conflict of interest should be directed to the Associate Editor.
  • The Associate Editor and Editor-in-Chief are responsible for the timely and thorough investigation of all complaints and for reporting the outcome of the investigation to the complainant. The decision of the editorial board is final.

 

References